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The Cost of Archived Data

by on November 4, 2008

As stated earlier, one of the problems facing corporate America is the explosion of the digital universe. Organizations need to store vast amount of data they need to store. Mergers, acquisitions, and data management policy changes (from new government regulations) have only exacerbated the situation.

Archived data often sits on hundreds, if not thousands, of outdated servers whose only function is to retain the backup catalog of the archived data.  The cost to house and maintain these servers can be an enormous burden. In fact, according to a recent study by Gartner, Inc.,  companies should be looking to reduce expenditures by looking into information access technologies.

“The current explosion of information is outpacing the decline in storage prices even before the resource costs for maintaining data are taken into account,” said Whit Andrews, vice president and distinguished analyst at Gartner. “This makes it a very good time for enterprises to streamline and modernize their information and access systems by identifying redundant information and eliminating applications retained to handle this.”

In addition, there is an inherent cost and legal risk in retaining data longer than is necessary.  Moreover, since these servers are usually decentralized—each server is disconnected from the other—data expiration needs to be done in a time-consuming, one-by-one manner.

However, there are cost effective, proactive solutions available. And we’ll talk about them in my next post.

In the mean time, let me know what you think. Do you see the amount of data in your organization growing exponentially? How are you handling it?

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